AIFS Study Abroad Program Details

AIFS Travel

Round-trip airfare
Round-trip airfare from a wide choice of cities is available for AIFS programs. To qualify for optional AIFS flights, students must meet application and payment deadlines.

Students failing to request flights upon application and/or meet deadlines will be required to pay a late transportation fee of $250 with any subsequent written flight request or make their own travel arrangements at their expense. Subsequent flight changes are subject to applicable fees. Availability of seats on flights is not guaranteed by the late fee, and students may be required to pay a fare differential.

Due to TSA regulations students wishing to travel on an AIFS flight must be sure to give their full name exactly as it appears on their passport by the application deadline. If students give an incomplete or incorrect name, they will be responsible for any financial penalties incurred or flight tickets cancelled.

Students who miss an AIFS flight due to illness or due to a delay in receiving a student visa are responsible for any related flight change and ticketing fees.

Dual Campus Students
Dual Campus Students are responsible for their own travel arrangements from the first to the second campus. These students can purchase a round-trip flight with AIFS arriving at the first campus and departing from the second. Additional alternate return city/date fees apply.

Airport Transfers
Transfers to and from campus are included for students on the AIFS Flight Package, but only on the scheduled arrival/departure dates and from the local airport as indicated in the program-specific catalog chapters. Transfer from the arrival airport to campus is not included for students who miss their AIFS flight on the scheduled departure date and arrive at a different airport and/or on a date other than the scheduled arrival date and arrival city (including rescheduled flights booked through AIFS). Students who miss their flight must arrange their own transportation from the arrival airport to campus and incur all consequent costs. This includes, but is not limited to, students who miss an AIFS flight due to illness or a delay in receiving a student visa.

Students who are scheduled to depart the U.S. on an AIFS flight that is cancelled or delayed due to inclement weather or airline-mechanical reasons will be met abroad and transferred to campus. Airport transfers are not included for students who make their own travel arrangements.

Return date changes after tickets are issued

Return date changes
If you wish to change your return date, please note the following: All requests are subject to airline availability, and any additional fees assessed by the airline will be passed on to you. Date changes only are permitted, routing changes (change to departure and/or arrival city) are prohibited by the airlines. There will be a $100 administrative fee for this transaction plus additional fees/penalties assessed by the airline. Please visit your AIFS portal for further instructions after arrival on campus.

Tickets are subject to availability and are not transferable or endorsable to another airline. There are no refunds for any unused portion of a ticket. All tickets are subject to prevailing airline and government rules. Students choosing a flight requiring an overnight connection assume consequent extra costs, if incurred.

Terms and conditions
Students will receive preliminary itineraries after acceptance. Final itineraries and e-ticket information will be sent approximately two weeks prior to departure to participants who have met all requirements. Students failing to meet deadlines will be required to pay a late transportation fee of $250 or make their own flight arrangements at their expense. Availability of seats on the AIFS flights is not guaranteed by the late fee, and students may be required to pay a fare differential.

While return travel dates may be changed, tickets are good only for the airline issuing tickets. Passengers who miss a flight may take the next available one on the same airline, subject to airline approval. “No shows” do not receive a refund. Neither AIFS nor the airline will accept responsibility for missed connections from/to flights not booked by AIFS.

Passengers may not combine these tickets with other promotional fares or offerings of any type. Fares are subject to change without notice. However, once confirmed and fully paid, program prices are guaranteed.

Dates, prices and program descriptions in this catalog constitute a part of the contract between AIFS and the participant. Your final itinerary provided prior to departure constitutes the actual program to be provided by AIFS Study Abroad.

International flights
For international travel, liability for passenger baggage varies by airline. Passengers should request complete terms governing airline liability limitation from each airline of their journey upon receipt of final itinerary and/or at check-in. These allowances and policies are subject to change without notice. It is the responsibility of the passenger to file claims for lost/damaged baggage directly with the airline(s). Equipment, routing and itinerary may be modified by the direct air carrier or AIFS. Alternative aircraft of any carrier may be substituted at any time, and aircraft may make additional stops. Such changes will not constitute a right to cancellation or refund. Single plane service is not guaranteed. Please note we are unable to take requests for specific flights, upgrades or specific seats.

Housing on campus is not provided outside the actual program dates and students opting to travel independently before or after the program must make their own accommodation arrangements during these periods. However, housing is provided on campus for those not participating in optional weekend excursions that operate during the academic program. AIFS residences/offices do not have storage facilities for luggage during independent travel times. Your AIFS Protection Plus insurance plan covers you for up to one month during your period of independent travel after the program.

For those who prefer a prearranged itinerary during independent travel time, AIFS organizes inexpensive study excursions. Some campuses also offer optional weekend excursions. The cost of these excursions is not included in summer school fees. The deadline for optional excursion enrollment is April 1, regardless of the date of application. If you apply late and are on a wait list, you will not be able to enroll in optional excursions after April 1 unless AIFS can confirm availability.

AIFS excursions allow free time for individual sightseeing and organized visits to points of interest by bus, train or air. A multilingual tour manager accompanies each group. Details for optional study excursions appear in each chapter. Excursions are organized by AIFS Study Abroad staff of travel experts. Optional excursions are subject to a minimum enrollment of 10 unless otherwise stated in the program chapter. If not achieved, AIFS reserves the right to cancel the tour. Additional outings may be organized during the program and students who wish to participate in such activities should budget an extra $150-$250. Once paid for in the U.S. the fee for optional excursions is non-refundable except in the event of cancellation.

AIFS handles arrangements for group visas as required for Russia. Information on visa requirements for other program sites will be detailed in pre-departure information and can be found on-line.

A passport number and expiration date is needed for each visa application, so it is essential students have valid passports well in advance and meet enrollment deadlines.

Travelers not allowed to board at an airport because they do not have the correct or sufficient travel documents must assume all consequences. Failure to meet deadlines or obtain a visa does not constitute grounds for deviation from the standard refund policy.

Passports are required of everyone traveling outside the U.S. on AIFS programs. Non-U.S. citizens may be required to obtain visas to enter certain countries. For more information, check with the Washington, DC embassy for each country you will visit. Non-U.S. citizens are responsible for securing visas needed and must allow several weeks—or months—for this process.

Students should contact their doctor or Board of Health to see if immunizations are needed. In an effort to keep our participants, staff, and host communities safe, AIFS Abroad will be requiring COVID-19 vaccinations for all summer 2022 participants.