Terms and conditions
Dates, prices and program descriptions
in this brochure constitute a part of the contract between AIFS
and the participant. Your final itinerary provided prior to departure
constitutes the actual program to be provided by AIFS.
For international travel, airline liability for
passenger baggage is usually limited. Passengers should request
complete terms governing airline liability limitations for their journey
upon receipt of final itinerary and/or check-in. It is the responsibility
of the passenger to file claims for lost/damaged baggage
directly with the airline(s). Equipment, routing and itinerary may
be modified by the direct air carrier or by AIFS. Single plane service
is not guaranteed. Alternative aircraft of any carrier may be
substituted at any time, and aircraft may make additional stops.
Such changes will not create a right to cancellation or refund.
Program fees include
package; specified travel as shown in the detailed itinerary;
tuition fees and housing as specified in the itinerary; meals as
specified in the program description; sightseeing and entertainment
as specified; services of AIFS Resident Directors and tips.
Program fees do not include
Optional transportation package,
$95 non-refundable application fee, passport fees or certain
visa fees; transfers and travel in connection with independent
travel; should you choose not to join the optional excursion(s),
your independent travel obligations are not included in the
program fee: (i) accommodations and meals during any independent
travel period, including (ii) overnight accommodations and (iii) transfer to the airport prior to departure when a period of
independent travel precedes the return flight; meals not listed in
the program description; special beverages with meals; laundry;
excess baggage charges (check with each airline for rules);
textbooks; overnight and weekend optional excursions while at
the university; overnight accommodations, meals and additional
domestic transportation expenses in the U.S. due to rescheduled
or delayed flights (sometimes paid by the airline); transportation
from studentís home to point of international departure and
back; a mandatory damage deposit of $250 that is required on all
programs (refundable as long as no damage has occurred upon
completion of all January term programs).
Upon application, participants must send
a payment of $395 ($95 application fee and $300 deposit) by
check or credit card (American Express, Visa or MasterCard)
payable to the American Institute For Foreign Study. AIFS fees
can be paid online by credit card. The $395 fee is non-refundable. Upon acceptance, you
will be billed for the balance of the program fee due November
15 ( November 1 for Berlin, Havana and GalŠpagos programs).
November 15 is the payment deadline for optional excursions
and the $250 refundable damage deposit. Any participant whose
check is returned for any reason will be assessed a charge of
The AIFS Protection Plan protects every
studentís payments with a unique policy issued through a nationally
rated insurance company. This policy guarantees you will
receive services advertised in the program brochure.
Changes in costs, program assignments, itineraries
reserves the right to make changes to departure dates and cities
as may be required and to reverse an itinerary route.
Origin and destination cities
Departures are contingent
upon adequate enrollment and are assigned on a first-come,
first-served basis. AIFS reserves the right to reassign participants
to alternate departure cities listed on program pages.
AIFS will notify participants whether a requested original
departure is available no later than 30 days before departure.
Destination cities may be changed as long as the change affects
only the order of cities visited.
Participants will be notified of their residence
upon arrival on campus. Residences may be changed during
the program as required.
On certain dates, especially holidays, some attractions
or activities may be closed. AIFS reserves the right
to substitute attractions, excursions or activities.
AIFS reserves the right to make alternate program arrangements,
as described above, without offering a refund, and
to make changes in program and flight itineraries as may be
Except for program changes made by AIFS in accordance
with the preceding paragraphs, changes in departure or
return cities, departure or return dates, hotels and program
fees shall constitute ďmajor changes.Ē In the event of a
major change occurring before departure, participants will
be given the choice, within 14 days, of accepting such a
change or of canceling and receiving a full refund. For major
changes occurring during the program, participants will be
given the choice of accepting or rejecting the changes and
receiving a partial refund within 14 days of the return of the
program. Participants must request refunds by writing to
AIFS within seven days of notification of the major change.
AIFS will inform participants of a major change within seven
days of learning such a change, and in any case at least 10
days before scheduled departure (or as soon as possible if
the change occurs within 10 days before departure).
AIFS is responsible for making all program
arrangements including housing. AIFS is also responsible for
making flight arrangements for students who select this option.
A program begins with the departure of the international flight
and ends upon completion of the return flight to the U.S.
AIFS cannot be responsible for events beyond its control such
as (without limitation) acts of God, war, incidents of politically
motivated violence, strikes or government restrictions. Nor, in
the absence of its own negligence, can AIFS be responsible
for personal injury or property damages caused by persons not
controlled by it, such as (without limitation) airlines, bus companies,
railway, hotels, universities and persons engaging in acts of
politically motivated violence.
The actual itinerary may be reversed or vary slightly from those in
this brochure. The final itinerary sent constitutes the program to
be provided by the Institute. The agreement with AIFS cannot be
modified or interpreted except in writing by the AIFS Stamford
office. No verbal modification or interpretation shall have any