AIFS Study Abroad Program Details

AIFS Financial Policies

Terms and conditions
Dates, prices and program descriptions in this brochure constitute a part of the contract between AIFS and the participant. Your final itinerary provided prior to departure constitutes the actual program to be provided by AIFS.

International flights
For international travel, airline liability for passenger baggage is usually limited. Passengers should request complete terms governing airline liability limitations for their journey upon receipt of final itinerary and/or check-in. It is the responsibility of the passenger to file claims for lost/damaged baggage directly with the airline(s). Equipment, routing and itinerary may be modified by the direct air carrier or by AIFS. Single plane service is not guaranteed. Alternative aircraft of any carrier may be substituted at any time, and aircraft may make additional stops. Such changes will not create a right to cancellation or refund.

Program fees include
Comprehensive insurance/assistance package; specified travel as shown in the detailed itinerary; tuition fees and housing as specified in the itinerary; meals as specified in the program description; sightseeing and entertainment as specified; services of AIFS Resident Directors and tips.

Program fees do not include
Optional transportation package, $95 nonrefundable application fee, passport fees or certain visa fees; transfers and travel in connection with independent travel; should you choose not to join the optional excursion(s), your independent travel obligations are not included in the program fee: (i) accommodations and meals during any independent travel period, including (ii) overnight accommodations and (iii) transfer to the airport prior to departure when a period of independent travel precedes the return flight; meals not listed in the program description; special beverages with meals; laundry; excess baggage charges (check with each airline for rules); textbooks; overnight and weekend optional excursions while at the university; overnight accommodations, meals and additional domestic transportation expenses in the U.S. due to rescheduled or delayed flights (sometimes paid by the airline); transportation from student’s home to point of international departure and back.

Payment schedule
Upon application, participants must send a payment of $95 by check or credit card (American Express, Visa or MasterCard) payable to the American Institute For Foreign Study. AIFS fees can be paid online by credit card. Visit www.aifsabroad.com for details. The $95 fee is non-refundable. Upon acceptance, you will be billed for a $500 deposit and then the balance of the program fee due November 15 (October 15 for Berlin, Dublin, and Galápagos programs). The optional excursions are due by the final payment deadline of each program. Any participant whose check is returned for any reason will be assessed a charge of $35.

AIFS does not require a damage deposit.
Students will be responsible for payment of any damages, campus related charges or other charges incurred in student or family residences while on the program and will be invoiced accordingly. Academic transcripts will be withheld until all fees are paid.

Changes in costs, program assignments, itineraries
AIFS reserves the right to make changes to departure dates and cities as may be required and to reverse an itinerary route.

Origin and destination cities
Departures are contingent upon adequate enrollment and are assigned on a first-come, first-served basis. AIFS reserves the right to reassign participants to alternate departure cities listed on program pages. AIFS will notify participants whether a requested original departure is available no later than 30 days before departure. Destination cities may be changed as long as the change affects only the order of cities visited.

Housing
Participants will be notified of their residence upon arrival on campus. Residences may be changed during the program as required.

Itineraries
On certain dates, especially holidays, some attractions or activities may be closed. AIFS reserves the right to substitute attractions, excursions or activities.

AIFS reserves the right to make alternate program arrangements, as described above, without offering a refund, and to make changes in program and flight itineraries as may be required.

Except for program changes made by AIFS in accordance with the preceding paragraphs, changes in departure or return cities, departure or return dates, hotels and program fees shall constitute “major changes.” In the event of a major change occurring before departure, participants will be given the choice, within 14 days, of accepting such a change or of canceling and receiving refunds due. For major changes occurring during the program, participants will be given the choice of accepting or rejecting the changes and receiving a partial refund within 14 days of the return of the program. Participants must request refunds by writing to AIFS within seven days of notification of the major change. AIFS will inform participants of a major change within seven days of learning such a change, and in any case at least 10 days before scheduled departure (or as soon as possible if the change occurs within 10 days before departure).

Responsibility
AIFS is responsible for making all program arrangements including housing. AIFS is also responsible for making flight arrangements for students who select this option. A program begins with the departure of the international flight and ends upon completion of the return flight to the U.S.

AIFS cannot be responsible for events beyond its control such as (without limitation) acts of God, war, incidents of politically motivated violence, pandemics, strikes or government restrictions. Nor, in the absence of its own negligence, can AIFS be responsible for personal injury or property damages caused by persons not controlled by it, such as (without limitation) airlines, bus companies, railway, hotels, universities and persons engaging in acts of politically motivated violence.

The actual itinerary may be reversed or vary slightly from those in this brochure. The final itinerary sent constitutes the program to be provided by the Institute. The agreement with AIFS cannot be modified or interpreted except in writing by the AIFS Stamford office. No verbal modification or interpretation shall have any validity.

AIFS Study Abroad Refund Policy

January Term 2022 Program Update
Prior to your program’s departure date, should your program be canceled by AIFS, or you decide studying abroad is no longer an option this January, AIFS wants to ensure you can still have the experience of a lifetime or have the option to receive a refund on your deposit.

Should AIFS Abroad cancel a program prior to departure for reasons within its control (including due to lack of enrollment), participants will be notified and options include options of:

      • moving to another program location, 
      • receiving credit towards another program or a full refund (including deposit.) This is the only unique situation where a non-refundable deposit can be returned. 

Should AIFS Abroad cancel a program (including once the program has started) for reasons beyond its control including but not limited to Acts of God, government actions (including those restricting travel), pandemics, fire, flood, explosion, earthquake, or other natural forces, war, civil unrest, accident, terrorism, any strike or labor disturbance, or any other event similar to those enumerated above (a “Force Majeure” Event) participants will receive no refund except for recoverable costs.

Recoverable costs may include, but not are not limited to program fees (including tuition), housing, social/cultural activities/excursions, safety and security and administrative cost, or organized flights. 

Most of these costs are paid before the start of the program are not typically recoverable. In the event of cancellation AIFS Abroad will endeavor to obtain refunds from suppliers and pass any recovered costs on the othe participant. 

Students choosing to leave the program early for personal or other reasons are not entitled to any refund. Completion of academic credit will be determined on a case by case basis. Students dismissed for disciplinary reasons receive no refunds of any kind and forfeit all academic credit.

There are no refunds for meals, accommodation, cultural activities/excursions, tuition or transportation missed by students for any other reasons other than those listed above once the program has started.

If you would like to review our study abroad options for 2022, please visit our website at www.aifsabroad.com.
Should you like to take advantage of one the above referenced options please contact AIFS at (800) 727-2437.

AIFS Study Abroad Refund Policy
The right to refunds is limited. All withdrawals must be in writing by mail to AIFS Study Abroad, January Term Programs, American Institute For Foreign Study, 1 High Ridge Park, Stamford, CT 06905.

Refunds prior to the start of the program
Using the postmark of a student’s withdrawal letter as the official withdrawal date, the following applies:

If a student withdraws   he/she receives
After final payment deadline and more than 60 days before departure   All payments minus the nonrefundable deposit and application fee totalling $595 and $1,000 and any flight cancellation charges
After final payment deadline and 30 to 60 days before departure   All payments, minus the nonrefundable deposit and application fee totalling $595 and 50% of the program fee and any flight cancellation charges
After final payment deadline and less than 30 days before departure   No refund

Students who do not notify AIFS in writing of their intent to withdraw before the payment deadline are responsible for all program fees.

In addition:

  • If AIFS cancels a program, participants will be notified within 7 days and a refund of monies due, or at the participant’s option, credit toward another program will be made within 14 days of cancellation. AIFS will not cancel a program less than 10 days before scheduled departure unless circumstances exist which make it impossible for it to continue.
  • If a program undergoes major changes and participants elect in writing to withdraw from the program, a refund of monies due except the nonrefundable deposit and application fee totalling $595 will be processed. Major changes mean significant changes in program dates or destination cities. Minor alterations including reversed itineraries will not result in refunds.

Refunds once a program has started
Refunds once a program has started Once the program has started, students who withdraw will receive no refund. In the unlikely event of AIFS cancelling a program while it is underway, students would receive a pro-rata rebate of fees paid to AIFS for the portion of the program. Students dismissed for disciplinary reasons receive no refunds of any kind and forfeit all academic credit.

There are no refunds for meals, accommodation, cultural activities/excursions, tuition or transportation missed by students for any other reasons other than those listed above once the program has started.

Sources of Financial Aid:

Government loans
The Department of Education Stafford Student Loan Program offers funds to students whose families show financial need. Details about this and other aid awards are available from your home institution’s Financial Aid Office.

Financial aid from the home institution
Your college or university may agree to apply aid to your AIFS study program. If you plan to use your financial aid award to pay for all or part of your AIFS fees, you must: (1) Apply early at the Financial Aid Office on your campus. This will enable you to receive notification of your award and determine before the final AIFS payment deadline whether you will be financially able to participate; (2) Arrange to have documentation sent from the Financial Aid Office or lending institution to AIFS stating the amount of the award and date it will be disbursed. The AIFS Financial Aid Information Form, available from AIFS, must be completed by the financial aid officer at your institution or lending agency and returned to AIFS January Term Programs office in Stamford, CT, prior to the November 15 final payment deadline.

Students who have their financial aid package modified or denied after the AIFS program begins are responsible for full payment. Failure to make immediate payment to AIFS will result in being administratively withdrawn. In this case, no refund or academic credit will be granted.

AIFS programs may be eligible for V.A. tuition grants.

Students may also charge all or a part of the program cost to American Express, MasterCard, or Visa.