AIFS Study Abroad Program Details

AIFS Travel

Flight arrangements
Students must indicate on the application their intention either to take an AIFS flight or to provide their own transportation to and from the program and pay the “land only” fee listed. Students changing from an AIFS flight to their own transportation prior to 75 days before departure pay a $100 change fee; less than 75 days prior to departure students are subject to a $250 penalty. Students who initially intended to provide their own transportation to and from the program may apply for a seat on AIFS flights subject to the following terms: 1) prior to 75 days before departure provided space is available; a $100 change fee is charged and 2) within 75 days before departure provided space is available; subject to a $250 penalty. Students changing from one departure city to another prior to 75 days before departure pay a $100 change fee for each change; within 75 days of departure students are subject to a $250 penalty in addition to any application fare differential provided space is available.

Students are sent their final itinerary approximately two weeks before departure. Students on extended personal travel before the start of the program should contact the Stamford office for itinerary information.

Due to TSA regulations students wishing to travel on an AIFS flight must be sure to give their full name exactly as it appears on their passport. If students give an incomplete or incorrect name on their application, they will be responsible for any financial penalties incurred or flight tickets cancelled.

Airline tickets
If you have selected the Optional AIFS Flight Package, where permitted by the airline, you will be issued with an electronic ticket. Once confirmed, details of your flight information will be available to you at You can check here at any time to get your flight information but should make a final check just prior to your departure. A detailed itinerary will be mailed to your home address approximately two weeks prior to departure. If you will not be at your home address at this time, notify AIFS in writing of your new address. Itineraries are sent via UPS (they cannot be sent to a P.O. Box number).

Housing on campus is not provided outside the actual program dates and students opting to travel independently before or after the program must make their own accommodation arrangements during these periods. However, housing is provided on campus for those not participating in optional weekend excursions that operate during the academic program. AIFS residences/offices do not have storage facilities for luggage during independent travel times. Your AIFS Protection Plus insurance plan covers you for up to one month during your period of independent travel after the program.

For those who prefer a prearranged itinerary during independent travel time, AIFS organizes inexpensive study excursions. Some campuses also offer optional weekend excursions. The cost of these excursions is not included in January Term school fees. The deadline for optional excursion enrollment is October 15, regardless of the date of application. If you apply late and are on a wait list, you will not be able to enroll in optional excursions after October 15 unless AIFS can confirm availability.

AIFS excursions allow free time for individual sightseeing and organized visits to points of interest by bus, train or air. A multilingual tour manager accompanies each group. Optional excursions are subject to a minimum enrollment of 10 unless otherwise stated in the program chapter. If not achieved, AIFS reserves the right to cancel the tour. Once paid for in the U.S. the fee for optional excursions is non-refundable unless AIFS cancels the excursion.


You must obtain your own passport. We urge you to apply for (or renew) your passport as soon as you have decided to take part in the program. Some countries require passports be valid for six to seven months beyond the end of the program. To apply for or renew a passport you must:

  • obtain an application from a passport office, state or federal court with naturalization jurisdiction or local post office and supply requested information.
  • submit proof of citizenship (birth certificate with raised seal), proof of identity (driver’s license or similar document) and two identical passport-size photos (2” x 2”) and pay the fee.
  • Apply early for a passport. Applications can take more than 4 weeks to process under normal circumstances but you should plan on longer.

Please consult the following website for more detailed information:


Travelers not allowed to board at an airport because they do not have the correct or sufficient travel documents must assume all consequences. Failure to meet deadlines or obtain a visa does not constitute grounds for deviation from the standard refund policy.

Passports are required of everyone traveling outside the U.S. on AIFS programs. Non-U.S. citizens may be required to obtain visas to enter certain countries. For more information, check with the Washington, DC embassy for each country you will visit. Non-U.S. citizens are responsible for securing visas needed and must allow several weeks—or months—for this process.