AIFS Study Abroad Program Details

AIFS Financial Policies

Application fee
A non-refundable $95 fee must accompany your application. No application will be processed without it.

Enrollment confirmation deposit
For Spring 2022/Fall 2022/Spring 2023 Programs, a non-refundable $500 tuition deposit is applied toward tuition fees and is payable upon acceptance. Places cannot be held without this deposit, which is non-refundable under any circumstances once a student has been confirmed.

Payment online
AIFS fees can be paid online by credit card or electronic check.

Balance of fees
See below for all application and final payment deadlines.

Damage deposit
AIFS does not require a damage deposit. Students will be responsible for payment of any damages, campus related charges or other charges incurred in student or family residences while on the program and will be invoiced accordingly. Academic transcripts will be withheld until all fees are paid.

Fees include

  • Housing and meals while on the AIFS Programs as described in individual program descriptions
  • Comprehensive insurance/assistance package, Tuition fees, registration fees and examination charges
  • Orientation programs as described for specific programs
  • Certain field trips, excursions and cultural activities
  • Membership in libraries and university student clubs as described for specific programs Official transcript

Fees do not include

  • Non-refundable application fee ($95)
  • Housing and meals during semester breaks and spring vacation*
  • Optional AIFS Flight Package (round-trip flights and airport transfers)
  • Textbooks and laboratory fees
  • Passport and visa fees (except for Russian visas)
  • Excess baggage charges
  • Personal spending money
  • Orientation programs during the second semester for full-year students
  • Vacation travel or local transportation (unless noted in program description)
  • Beverages with meals

*Student housing and homestays may need to be vacated during semester and spring breaks. Please see your program information for more details. Although some campuses allow students to stay at the university, meals are not provided. Most students take advantage of the breaks to travel for additional enrichment and education.

Enrollment for a full year
Students enrolling for a full year (two semesters) at the same campus receive a fee reduction of $1,000 towards their second semester fee as indicated in the program chapter.

Students who wish to enroll for a full year at 2 different campuses will receive a reduction of $1,000 on the second semester fee.

Dual campus students
Students who wish to switch from one campus program to another in the second semester are advised to check the visa regulations with the consulate of the second program’s country before leaving the U.S. Many consulates may not give Americans a student visa unless they apply for the visa at a consulate in the U.S. and are not allowed (by their government) to issue a student visa more than three months before the start of the semester. As a result, some consulates require American students to return to the U.S. between semesters to obtain a student visa for the second semester (therefore, dual campus student may need to spend the December break in the U.S.).

Extension of stay
If you decide that you would like to stay beyond the time indicated on your original application and study for a second semester, you must notify the AIFS Study Abroad office in the U.S. and the Resident Director in writing by November 1. As described above, you will receive an automatic fee reduction of at least $1,000 towards the second semester fee.

Early withdrawal for full year students
If you wish to withdraw at the end of the first semester, you must notify the Resident Director and AIFS in writing no later than four weeks before the first term ends. A revised invoice will reflect actual time spent on campus less non-refundable payments. AIFS students may not withdraw from a full-year program and arrange independent study at the same institution.

Procedures for changing status
Change in your status on the same campus may be implemented without extra charge up to one month before the program begins. Students requesting a change of status should write to their AIFS Program Advisor or Program Manager. Once abroad, all plans must be discussed with the Resident Director well in advance of an impending change. There is no refund to students who leave one campus early or arrive at the other late because of differences in academic calendars. Students wishing to change campuses should be aware of differences in curricula and are responsible for notifying their home institution of any change. Transportation between campuses is the student’s responsibility.

AIFS Study Abroad Refund Policy

The right to refund is limited.  All withdrawal requests must be in writing by email to the Program Advisor or Program Manager for the program.

Refunds prior to the start of the program
Using the date the email is received of a student’s withdrawal letter as the official withdrawal date (or next business day if this is a weekend), the following applies:

Academic Year, Semester Programs

If a student withdraws
 
he/she receives
After final payment deadline and more than 60 days before departure   All payments minus the non-refundable deposit and application fee of $595 and any program and flight cancellation fees incurred by AIFS as a result of the withdrawal
After final payment deadline and 30 to 60 days before departure   All payments minus the non-refundable deposit and application fee of $595, 50% of the program fee and any flight cancellation fees.
After final payment deadline and less than 30 days before departure   No refund

 

Students who have not paid their program fees and do not notify AIFS in writing of their intent to withdraw before the final payment deadline for their program are also subject to the above refund policy. They will be invoiced accordingly and responsible for the balance due.

Optional Trip Interruption or Cancellation Insurance
Students will have the option of purchasing additional trip cancellation or interruption insurance which allows them to protect their study abroad program. This policy includes options to cancel for any reason (CFAR) and interrupt for any reason (IFAR). Details of the Worldwide Trip Protector Plans with travel insurance underwritten by the United States Fire Insurance Company, rated A (Excellent) by A.M. Best 2019, are available on the Cultural Insurance Services International (CISI) website - www.culturalinsurance.com. Students may purchase their plan directly through the CISI website.

If AIFS Abroad cancels a program

Should AIFS Study Abroad cancel a program prior to departure for reasons within its control (including due to lack of enrolment) participants will be notified and a refund (less the application fee) or, at the participant’s request, credit toward another program will be made.

Should AIFS Study Abroad cancel a program after the final payment deadline (including once the program has started) for reasons beyond its control including but not limited to Acts of God, government actions (including those restricting travel), pandemics, fire, flood, explosion, earthquake, or other natural forces, war, civil unrest, accident, terrorism, any strike or labor disturbance, or any other event similar to those enumerated above (a “Force Majeure” Event) students will receive no refund except for recoverable costs.

AIFS Study Abroad pays the program costs, including but not limited to tuition, housing, social/cultural activities/ excursions, flight packages, safety and security and administrative costs before the start of the program and these costs are not typically recoverable. In the event of cancellation AIFS Study Abroad will endeavor to obtain refunds from suppliers and pass any recovered costs on to the student.

AIFS will make arrangements to bring the students who have purchased the flight option back to the U.S. but students will be responsible for any additional flight fees charged by the airline(s). Students with the flight package that opt to make their own return flight arrangements, rather than have AIFS do so, will not receive any refund for the unused return flight included in the AIFS flight package. Once a flight has been changed by AIFS the student is responsible for the flight change fees.

If a University revokes program participation approval

Different than if a student withdraws, or AIFS Abroad cancels a program, a university may choose to cancel travel through a specific date or restrict travel to specific locations.

For J Term 2022, Fall 2023 and Spring 2023 – AIFS will not refund application fees for any cancellation or withdrawal.

If the University requires Home School Approval we will be requesting that advisors approve or deny applications in the Advisor Portal by July 1.

Should a university cancel a program (including once the program has started) for reasons beyond its control including but not limited to Acts of God, government actions (including those restricting travel), pandemics, fire, flood, explosion, earthquake, or other natural forces, war, civil unrest, accident, terrorism, any strike or labor disturbance, or any other event similar to those enumerated above (a “force majeure” event) participants will receive no refund except for recoverable costs.

Recoverable costs may include, but not are not limited to program fees (including tuition), housing, social/cultural activities/excursions, safety and security and administrative cost, or organized flights. Most of these costs are paid before the start of the program and are not typically recoverable. In the event of cancellation AIFS Abroad will endeavor to obtain refunds from suppliers and pass any recovered costs on to the participant.

If Students choose to leave the program early

Students choosing to leave the program early for personal, medical or other reasons are not entitled to any refund. Completion of academic credit will be determined on a case by case basis. Students dismissed for disciplinary reasons receive no refund of any kind and forfeit all academic credit.

There are no refunds for meals, accommodation, cultural activities/excursions, tuition or transportation missed by the students. In addition, the student is responsible for any additional flight fees if they have purchased a flight with AIFS that needs to be changed to an earlier return date.

Learn about AIFS Scholarships and Grants

Most forms of federal, state and private financial aid or loans may be applied to AIFS study abroad programs with approval of your home institution. Details are available from your campus financial aid officer or study abroad advisor. If you plan to use your financial aid award to pay AIFS fees, you should apply early to meet aid application deadlines. Rules of eligibility are determined by federal, state and local authorities. The student must pay, by the final payment deadline, the program fee less approved financial aid or loans that will be disbursed after the payment deadline. The student must also pay by the payment deadline, the deposit, the optional flight package if selected, optional excursions, and any extra fees regardless of the amount of financial aid accepted. The student is responsible for ensuring that any outstanding balance is paid by the aid disbursement date. The student is responsible for full payment of fees regardless of any change to expected financial aid and or loan amounts.

Federal awards
NSEP (available for programs in Asia, Africa, the Middle East, Russia, Eastern Europe and Latin America where language is part of the study program - many AIFS programs qualify). Gilman; Pell (federal) grants; SEOG (federal Supplemental Education Opportunity Grants); Federal loans

PLUS; Federal Perkins loans; Federal subsidized Stafford loans; Federal unsubsidized Stafford loans.

Other sources may include
State aid (varies from state to state); Merit awards/scholarships from your institution; Merit awards/scholarships from community-based organizations; ROTC scholarships; Rehabilitation educational assistance; AIFS and Diversity Scholarships.

Guaranteed program fees
The program fees for all programs quoted are guaranteed for the fall semester of 2021 and spring semester of 2022 and will not increase due to currency fluctuations; however, optional AIFS Flight Package fees are subject to adjustment resulting from government or airline surcharges (e.g. fuel).

Changes and cancellations
AIFS reserves the right to make cancellations, changes or substitutions in emergencies, changed conditions or in the interest of each student group.