AIFS Travel

Round Trip Airfare

Round trip airfare from a wide choice of cities is included for AIFS programs. The following programs also provide a 3-day visit to London en-route to campus as part of the AIFS Flight Package: Cannes, Florence, Granada, Grenoble, Paris, Prague, Rome, Salamanca and Salzburg. A 3-day visit to London is included in the standard program fee for the St. Petersburg program.To qualify for optional AIFS flights, students must meet application and payment deadlines.

Full-year students are entitled to one round trip flight included in the "with flight fee" returning on the scheduled return date for the spring semester. Full year students wishing to use their return ticket at the end of the fall semester may purchase an additional round trip flight to return to campus for spring semester through AIFS. Interested students should contact their Admissions Officer.

Students failing to request flights upon application and/or meet deadlines will be required to pay a late transportation fee of $250 with any subsequent written flight request or make their own travel arrangements at their expense. Subsequent flight changes are subject to applicable fees. Availability of seats on flights is not guaranteed by the late fee, and students may be required to pay a fare differential.

Due to TSA regulations students wishing to travel on an AIFS flight must be sure to give their full name exactly as it appears on their passport. If students give an incomplete or incorrect name, they will be responsible for any financial penalties incurred or flight tickets cancelled.

Students who miss an AIFS flight due to illness or due to a delay in receiving a student visa are responsible for any related flight change and ticketing fees.

Dual Campus Students
Dual Campus Students are responsible for their own travel arrangements from the first to the second campus. These students can purchase a round trip flight with AIFS arriving at the first campus and departing from the second. Additional alternate city/ date fee applies.

Airport Transfers
Transfers to and from campus are included for students on the AIFS Flight Package, but only on the arrival/departure dates and from the local airport as indicated in the program-specific catalog chapters. Transfer from the arrival airport to campus is not included for students who miss their AIFS flight on the scheduled departure date and arrive at a different airport and/or on a date other than the scheduled arrival date and arrival city (including rescheduled flights booked through AIFS). Students who miss their flight must arrange their own transportation from the arrival airport to campus and incur all consequent costs. This includes, but is not limited to, students who miss an AIFS flight due to illness or due to a delay in receiving a student visa.

Students who are scheduled to depart the U.S. on an AIFS flight that is cancelled or delayed due to inclement weather or airlinemechanical reasons will be met abroad and transferred to campus. Airport transfers are not included for students who make their own travel arrangements.

Australia, Ireland and New Zealand
Whether students make their own flight arrangements or through AIFS, they will be transferred to and from campus, but only on the arrival/departure dates and from the local airport as indicated in the catalog chapters.

Alternate Return Dates and Cities

AIFS is able to arrange alternate return flights for students wishing to extend their stay or leave from a different European city. Please note that students must leave from and return to the same U.S. city.

Alternate Return Date
For return dates other than the scheduled program return date(s), an additional fee of $100 must be submitted with the application. The alternate return date option does not apply to the China or Russia programs.

Alternate Return City
Before airline tickets are issued, students may choose to return from an alternate return city for an additional cost between $125 and $275. Alternate return city selections must be marked on the application and cannot be made after tickets are issued. The alternate return city option does not apply to the Australia, China, Costa Rica, India, New Zealand, Russia or South Africa programs. Students wishing to change both their return city and date, must pay the $100 return date fee plus the relevant return city fee from the following chart:

If you choose to return from
Fee
London      
$125
Amsterdam
Glasgow
Shannon

Brussels
Manchester

Edinburgh
Munich

Frankfurt
Paris
$155
Barcelona
Copenhagen
Lisbon
Milan
Rome
Vienna
Basel
Geneva
Madrid
Nice
Stockholm
Warsaw
Berlin
Hamburg
Malaga
Pisa
Stuttgart
Zurich
Budapest
Helsinki
Marseille
Prague
Venice
$205
Athens Istanbul    
$275

Rules:
Alternate return date and city requests are available only for applicants who meet application and payment deadlines. Once an application is received, any subsequent changes to return flight selections are subject to a $100 administrative fee for each change made prior to 75 days before departure. Changes within 75 days of departure are subject to an administrative fee of $200 for each change.

Return Dates Changes after Tickets are Issued

If you wish to change your return date, please note the following: All requests are subject to airline availability, and any additional fees assessed by the airline will be passed on to you. Date changes only are permitted, routing changes are prohibited by the airlines. There will be a $100 administrative fee for this transaction plus additional fees/penalties assessed by the airline. Please visit the Student Login Page for further instructions after arrival on campus.

Tickets are subject to availability and are not endorsable to another airline. There are no refunds for any unused portion of a ticket. All tickets are subject to prevailing airline and government rules. Students choosing a flight requiring an overnight connection assume consequent extra costs, if incurred.

Terms and Conditions

Students will receive preliminary itineraries after acceptance. Final itineraries and tickets will be sent approximately two weeks prior to departure to participants who have met all requirements. Students failing to meet deadlines will be required to pay a late transportation fee of $250 or make their own flight arrangements at their expense. Availability of seats on the AIFS flights is not guaranteed by the late fee, and students may be required to pay a fare differential.

While return travel dates may be changed, tickets are good only for the airline issuing tickets. Passengers who miss a flight may take the next available one on the same airline, subject to airline approval. "No shows" do not receive a refund. Neither AIFS nor the airline will accept responsibility for missed connections from/to flights not booked by AIFS.

Passengers may not combine these tickets with other promotional fares or offerings of any type. Fares are subject to change without notice. However, once confirmed and fully paid, program prices are guaranteed. Cancelled tickets must be returned to AIFS.

Dates, prices and program descriptions in this catalog constitute a part of the contract between AIFS and the participant. Your final itinerary provided prior to departure constitutes the actual program to be provided by the College Division.

International flights

For international travel, liability for passenger baggage varies by airline. Passengers should request complete terms governing airline liability limitation from each airline of their journey upon receipt of final itinerary and/or at check-in. These allowances and policies are subject to change without notice. It is the responsibility of the passenger to file claims for lost/damaged baggage directly with the airline(s). Equipment, routing and itinerary may be modified by the direct air carrier or AIFS. Alternative aircraft of any carrier may be substituted at any time, and aircraft may make additional stops. Such changes will not constitute a right to cancellation or refund. Single plane service is not guaranteed. Please note we are unable to take requests for specific flights.

Passports and Visas

Passports

You must obtain your own passport. We urge you to apply for (or renew) your passport as soon as you have decided to take part in the program. Some countries require passports be valid for six to seven months beyond the end of the program (18 months for Russia). To apply for or renew a passport you must:

  • obtain an application from a passport office, state or federal court with naturalization jurisdiction or local post office and supply requested information.
  • submit proof of citizenship (birth certificate with raised seal), proof of identity (driver's license or similar document) and two identical passport-size photos (2" x 2") and pay the fee.

Applications can take 3 - 12 weeks to process. Apply early for your program and immediately afterward for a passport.

Visas

AIFS handles arrangements for group visas as required for Russia. Information on visa requirements for other program sites will be detailed in pre-departure information and can be found online.

A passport number and expiration date is needed for each visa application, so it is essential students have valid passports well in advance and meet enrollment deadlines. Visas for an entire group may be delayed if a student does not obtain a passport by the date AIFS specifies for certain programs.

Travelers not allowed to board at an airport because they do not have the correct or sufficient travel documents must assume all consequences. Failure to meet deadlines or obtain a visa does not constitute grounds for deviation from the standard refund policy.

Passports are required of everyone traveling outside the U.S. on AIFS programs. Non-U.S. citizens may be required to obtain visas to enter certain countries. For more information, check with the Washington, DC embassy for each country you will visit. Non-U.S. citizens are responsible for securing visas needed and must allow several weeks—or months—for this process.